Basic Cable for the Internet
Thursday, March 24, 2005
  Attachment Processor for Outlook
Interesting little app: allows you to automatically extract attachments from your Outlook mailbox and save them to a folder (or set of folders, set by filters and parameters), replacing the file in your mailbox with a link to the file.

You'd want to configure this to save your attachments to a network drive, since the local drive on the workstation is easily reachable via a variety of methods.

Not exactly a KVS "file-vault" replacement, since a lot of central control over attachments is lost: they are no longer visible for indexing or searching from a central location, and if you're using OWA or a Blackberry you're out of luck.

Still, there are plenty of people for whom this would be a perfect (and relatively cheap) solution. I would configure it so that it saves all attachments that are in folders other than the Inbox, and that are in emails older than (say) 30 days. That way my most recent docs are available in OWA and Blackberry, but the older stuff is saved off. In addition, I would create a one-to-one mapping from folders and subfolders in Outlook to the file folder structure, so that all common files are held together.

Attachments Processor
 
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